Exhibit Prospectus

Invitation to Exhibit

On behalf of course director Kirkwood Adams, Jr., MD, I am writing to request your support as an exhibitor for the upcoming conference Heart Failure Management 2026: Precision Medicine to Personalize Care. This program, which was first held in 1986, and continuously for the past 30 years, will be held at the Omni Amelia Island Hotel on July 16 -19, 2026.

The intended audience for the conference is health care providers who focus on heart failure management including cardiologists, nurse practitioners, physician assistants, and pharmacists who specialize in this cardiovascular area. In addition, electrophysiologists and cardiothoracic surgeons who utilize device therapy and advanced surgical options for the treatment of heart failure are targeted. Our conference includes a large and dedicated faculty (over 50 faculty attendees), composed of well-recognized experts in heart failure from the disciplines of pharmacy, medicine and nursing, who contribute academic and practical clinical expertise and interact with conference participants throughout the meeting. We anticipate having approximately 200 attendees in addition to our faculty at the meeting. This conference provides a great opportunity to make and solidify professional relationships, and fulfill your marketing needs and sales objectives through person-to person communication and marketing.

Exhibits will be located in the dedicated exhibit hall in the Amelia Ballroom 3 & 4 which is located adjacent to the General Session room. Exhibitors should visit our Exhibit Website when they are ready to register, and review the information in this prospectus for important details. Please note that the Exhibitor Registration is due as soon as your organization has approved participation, and payment is expected prior to the conference

We appreciate your support of our programs, and hope that you and/or another representative will be able to join us. Please don’t hesitate to contact us if you have any questions or need additional information.

Sincerely,

Anastacia Cantrell

Full Conference Exhibit Tiers

• 4 Representatives
• Double Booth Space: Two 6ft Tabletops or 10x10ft space
• 1st Choice on Booth Space
• Top Placement on Exhibitor Acknowledgement Sign and Website and Individual Recognition on Conference Information Slides
• Includes: Break Advertisement (Poster acknowledgement company support adjacent to refreshments at 1 break) Full Page Ad/Insert in Welcome Folder. (Size: Full page with Bleed Dimension: 8.75″ x 11.25″)

• 3 Representatives
• Single Booth Space: One 6ft Tabletop
• 2nd Choice on Booth Space
• Middle Placement on Exhibitor Acknowledgement Sign and Website and Individual Recognition on Conference Information Slides
• Includes: Poster Stand Charging Kiosk

• 2 Representatives
• Single Booth Space: One 6ft Tabletop
• Assigned Booth Space
• Standard Placement on Exhibitor Acknowledgement Sign and Website

Single Day Exhibit Options

• 2 Representatives
• Single Booth Space: One 6ft Tabletop
• Assigned Booth Space
• Standard Placement on Exhibitor Acknowledgement Sign and Website

• 2 Representatives
• Single Booth Space: One 6ft Tabletop
• Assigned Booth Space
• Standard Placement on Exhibitor Acknowledgement Sign and Website

• 2 Representatives
• Single Booth Space: One 6ft Tabletop
• Assigned Booth Space
• Standard Placement on Exhibitor Acknowledgement Sign and Website

Participant Raffle

We encourage participants to interact with exhibitors by raffling off a prize at the end of the conference. For participants to enter the raffle, they must take their raffle card to all of the exhibitors in the hall and have them sign off. This encourages the participants to interact with every exhibitor in the hall.

Promotional Opportunities

Industry Supported Lecture

Capture our audience with a lecture by your company. Your company will receive dedicated time in the exhibit hall during breakfast or lunch for your lecture. The conference organizers will send an email to conference attendees with the details of your Industry Supported Lecture. Your company name, talk title, and speaker will be listed on the agenda included in the attendee welcome packet. (Exhibitor is responsible for coordination of audio visual set -up and equipment, and coordination of speaker and associated expenses.)
Limited Time Slots Available

Reception Advertisement

Join attendees as they network with new and old colleagues, faculty, and friends. Advertising during our reception is a great opportunity to increase your brand awareness! Recognition includes your logo on napkins during our reception (upon request) and your logo on acknowledgement signage located at the reception. Logistics and food and beverage will be managed by the conference.
*Please note to comply with industry standards for transfers of value, funds are not applied towards food & beverage expenses *

Exhibit Dates and Hours

Please note that while there are dedicated exhibit hours during the conference, the exhibit hall is open to participants and faculty at all times during the conference . If you are signed up for individual days, you can set up 1 hour prior to the start of the day ’s scheduled exhibit time and break down after the last break that day

2026 Topics

Please view the agenda for full list of topics

Payment Information

Payments can be made online or by check

Online

To make your payment online, please visit heartfailure.cme.ufl.edu and click on the exhibits tab. All major credit cards are accepted.

By Check

Checks should be made payable to the University of Florida. Our tax ID # is 59-6002052

All checks sent by FedEx should be sent to

UF Continuing Medical Education
1329 SW 16th St, Suite 2106
Gainesville, FL, 32608

All checks sent by regular mail should be sent to

UF Continuing Medical Education
P.O. Box 100233
Gainesville, FL, 32610

To get the W-9 please email am.cantrell@ufl.edu

Shipping Information

Please send all shipments to :
Omni Amelia Island Hotel
Heart Failure Management/ guest name
39 Beach Lagoon Road
Fernandina Beach, Florida 32034

Incoming boxes will be accepted no earlier than 5 days prior to the first event. The aforementioned fees include handling and storage of boxes one week prior to group arrival; delivery to required meeting room(s); back for pick-up by selected carrier; and storage for 2 days after the group departs. All shipping costs are the responsibility of the exhibitor.

Exhibit Rules and Regulations

Exhibitors agree to hold the University of Florida harmless from and against any and all claims and damages arising out of exhibitors’ negligence or willful misconduct as a result of exhibitors exhibiting at Heart Failure Management 2026 on July 16 -19,2026 in Amelia Island, Florida. Exhibitors also agree to abide by policies and regulations of the venue, the Omni Amelia Island.

ACME Guidelines

No materials promoting the goods and/or services of a commercial entity shall be displayed or distributed in the same room immediately before, during or after an educational activity certified for credit takes place. Representatives of commercial companies may attend an educational activity but may not engage in sales activities while in the room where the educational activity takes place.

Booth Assignments

Booths will be assigned at the discretion of the CME office. If a specific location is preferred, please notify the CME office and we will do our best to accommodate the request, based on availability.

Exhibit No-Shows

A company that reserves booth space and fails to inform the CME office in witting of its plans not to attend automatically forfeits 100% of the total cost of the exhibit space assigned. Exhibiting companies will be considered a no -show if the booth space is unoccupied by 10am on the day you are scheduled to exhibit.

Subletting Space

Subletting of exhibit space is prohibited. Sharing of exhibit space is not permitted unless it is within divisions of the same company and approved by the CME office.